Troop Committee Meeting Minutes
Thursday, February 15, 2007
St. Mark’s Church--Room 135
Committee Chair Dan Snow called the meeting to order at
7:14pm.
Present: Sue Graff, Committee Member; Don Hinds, Advancement
Chair; Doug Gilg, Assistant Scoutmaster; Doug Barry, Assistant Scoutmaster; Dan
Snow, Committee Chair; Sue Smith, Concessionaire; Tom Rolfes, Scoutmaster;
Guest Julie Swearingen, Cubmaster.
Absent: Deb Carney, Secretary; Dan Shattil, Treasurer
Don Hinds moved to approve the January minutes, 2nd
by Sue Graff. No corrections. Motion carried unanimously.
Tom Rolfes presented the financial report on behalf of Dan
Shattil.
· Don
Hinds questioned whether the $300 was deducted from six accounts for Philmont.
· The
troop financial policy statement needs to be finalized and shared with the St.
Mark’s finance committee and all the parents.
Sue Smith moved to approve the financial report, 2nd
by Don Hinds. No changes. Motion carried unanimously.
Don Hinds presented the advancement report.
· Merit
badges are getting finished up from the Cosmosphere for Aviation and Weather
· Mike
Nagle is handling the registration for the LDS MB university the same day as
the District Pinewood Derby. 9 scouts are signed up.
· Communications
MBs are almost finished. Tyler Kingsley, Brian Burris, Christopher Chu, Jacob
Graff are still finishing.
· 12
Scouts are taking Personal Fitness MB with Becky Martin. They will meet at Park
Middle School on Tuesday, Feb. 20th at 7:00pm. Scouts needing a ride
should meet at St. Mark’s and be ready to leave at 6:30pm.
Pinewood Derby
· Concessions:
Sue Smith asked if the pizza plan was okay to order 25 pizzas for Friday night,
to be picked up at 4:30pm. 10cheese, 10 pepperonis, 5 hamburger. Susan needs
large coolers for pop. Please bring them on Monday night to the Scout meeting.
Posters for menus will be completed at Monday’s meeting. Tom suggested that
they do the menus on computer and also on poster board. Set up will start at
4pm on Friday the 23rd. We’ll need two or three vehicles to
rendezvous at 8010 Cherrywood at 3:15pm on Friday to load the food and pop.
Each working Scout will get a slice of pizza and one can of pop free on Friday
night for working (when Susan says so). Scouts will pay half price for any food
items on Saturday.
· Silent
Auction: Sue Graff informed the committee that the youth group will now need
access to the youth room and upper fellowship hall on both Friday and Saturday
nights. Parents and Scouts need to keep soliciting items for the silent auction. We want to try to simulcast
the races in Upper Fellowship Hall. There also will be a Scout recruiting table
set up. Jerry Bricker?
· Program/Promotion:
Dan Snow reported that Mark Michaud will be doing the program and printing.
Signage will be prepared on Monday night. Trophies are taken care of.
· Track/Logistics:
Mark Roper and Dan Snow will manage the software and races.
· Facilities:
Don Hinds reported that everything is under control.
· Registration:
Tom said that we are going to do a 2-stage check-in process that involves
weighing and sizing and wheel inspection, followed by numbers and impound.
Design and Outlaws will go in one line, with race cars in the other line. Julie
Swearingen was going to bring us extra
Summer Camp-Doug Gilg: 24 youth and adult signed up for
summer camp so far. We need to get responses from the new Webelos coming in.
Merit badge signup will start in March.
Scoutmaster Report-Tom Rolfes:
· Tom is
going to apply for a St. Mark’s foundation grant to purchase a canoe trailer,
canoes, and equipment. The canoes would be for use by any St. Mark’s group, as
well as the pack, troop, or crew.
· The
committee reviewed the troop calendar and suggested the following changes:
o The Squaw Creek NWR campout in Missouri on
March 9-11 has been cancelled and replaced with the Lesoing Trust Campout on
March 23-25. This will give the new Scouts a closer location to practice their
cooking and patrol camping.
o The elections originally slated for early
March will be moved to April to allow the incoming Scouts more time to learn
the older Scouts’ names and positions.
o The
Order of the Arrow elections will also take place in April on the same night as
the Senior Patrol Leader and Patrol Leader elections.
o The New
Scout Patrol and their parents will start meeting with the troop on Monday,
March 5.
· Tom
will do a spreadsheet of transportation estimates for South Dakota.
· An
initial review of new and returning Scouts indicated that the troop membership
for 2007-08 would be approximately 35 Scouts.
The meeting was adjourned at 9:15pm by voice vote.
Minutes recorded by Tom Rolfes